Youngcare Ltd (Youngcare) is committed to ensuring that the Personal Information it holds about individuals is handled appropriately and in accordance with the National Privacy Principles in the Privacy Act 1988 (Cth).
This policy has been designed to let you know, as a customer, or someone who interacts with Youngcare, about how Youngcare handles Personal Information.
Various privacy laws apply to Youngcare. These laws regulate the way organisations:
collect, use, disclose, keep secure and give people access to their Personal Information.
This policy tells you what Personal Information we collect and keep, what we do with it, and what your rights are in relation to that information.
Personal Information means information which identifies an individual or from which an individual’s identity can be reasonably ascertained and includes Sensitive Information. Names, addresses and home telephone numbers are examples of Personal Information.
Sensitive Information includes information or an opinion about an individual’s racial or ethnic origin, political opinions, philosophical or religious beliefs or affiliations, membership of a political, trade or professional association or trade union, sexual preferences or practices, criminal record or Health Information.
Health Information means information or an opinion about individual’s physical, mental or psychological health, disability, health services and donation of body parts, including genetic information.
Youngcare and its employees will comply with this policy in handling Personal Information about its clients, customers, contractors, consultants and job applicants.
Youngcare will endeavour to adhere to this Policy in handling Personal Information but is not bound to adhere to the policy. The degree of compliance depends on Youngcare’s organisational requirements and legal or regulatory obligations.
3.1 Collection of Personal Information
Youngcare will only collect Personal Information that is necessary for its business functions and activities, including complying with legal or regulatory obligations.
Youngcare will collect Personal Information by lawful and fair means and not in an unreasonably intrusive way.
When Youngcare collects any Personal Information, Youngcare will take reasonable steps to provide the relevant person information about:
- the identity of Youngcare and how to contact it;
- why Youngcare is collecting the Personal Information;
- the intended recipients of the information, including the types of organisations (if any) to which Youngcare may disclose the Personal Information (e.g. payroll processing services);
- their right to request access to their Personal Information;
- any law that requires the particular information to be collected; and
- the main consequences for failure to provide that information.
Where reasonable and appropriate, Youngcare will collect Personal Information directly from the individual; however there are certain situations in which Personal Information about an individual may be collected from someone else. In either case, Youngcare will take reasonable steps to notify the individual of the matters listed above.
(b) What kind of information will we collect?
- Your personal information
- In order to receive your donation or provide our services, we need to collect or retain all or some of the following information:
- your name and contact details; and
- your email address (if you have one).
- Sensitive Information and Health Information
- In certain circumstances Youngcare may collect Sensitive Information or Health Information. Youngcare will only collect this information with the individual’s consent or otherwise in accordance with the law.
(c) Information we collect from the web
- the number of users who visit the website;
- the number of pages viewed; and
- traffic patterns.We do not identify people who visit our website. Each time someone visits our site, our web server collects raw data to enable collation of the following type of information for statistical purposes:
We use this data to evaluate our website performance and to improve the content we display to you.
3.2 Use and disclosure of Personal Information
Personal Information will be used or disclosed for purposes related to the main purpose(s) for which it was collected.
Generally, these purposes include:
- carrying out or responding to your requests;
- processing and seeking donations;
- registration and administration where you choose to attend a seminar, workshop or support group;
- improving our services;
- contacting you with promotional information about us and our services, unless prohibited by law or you ask us not to;
- obtaining your products and services;
- purposes relating to any third party acquisition or potential acquisition of an interest in us or our assets; or
- any other purposes outlined at the time you provide the information.
We may not be able to do these things without your Personal Information. For example, we may not be able to issue receipts or contact you.
Many of our tasks are performed with the assistance of our staff, contractors and volunteers, and we may share Personal Information with them. We may provide Personal Information about you to health service providers where appropriate to your healthcare and other service providers who assist us with archival, auditing, accounting, legal, business consulting, banking, website or technology services.
We may otherwise use or disclose your Personal Information where required or authorised by law, which may include emergency situations and assisting law enforcement agencies.
3.3 Quality and accuracy of personal information
Youngcare will take reasonable steps to ensure that any Personal Information Youngcare uses or discloses is complete, accurate and up-to-date. If you become aware that any Personal Information Youngcare holds is not accurate, you should notify the Chief Executive Officer.
3.4 Retention and destruction of Personal Information
Youngcare will only keep Personal Information on file for as long as it is necessary to fulfil organisational needs or legal requirements. When Youngcare no longer requires the Personal Information, Youngcare will destroy or dispose of it in a secure manner.
3.5 Access to and correction of information
You generally have a right to request access to any Personal Information which Youngcare holds about you.
There are a number of exceptions to this principle including:
- where providing access would pose a serious and imminent threat to the life or health of any individual;
- where providing access would have an unreasonable impact upon the privacy of other individuals (this may be relevant where information about other individuals is included on a file);
- the request for access is frivolous or vexatious;
- the information relates to existing or anticipated legal proceedings where the information would not otherwise be discoverable;
- providing access would be unlawful;
- denying access is required by law;
- providing access would prejudice an investigation of possible unlawful activity; and
- providing access would prejudice law enforcement.
Requests for access should be forwarded to the Chief Executive Officer.
If your request for access to the Personal Information is denied, Youngcare will provide you with reasons why this is the case.
You may request access to any personal information we hold about you. If it is incorrect, we will correct it at your request. If Youngcare refuses to alter the information, Youngcare will provide you with reasons why this is the case and include a statement about the disputed facts on your file.
Youngcare will take reasonable steps to protect Personal Information and to safeguard Personal Information from misuse, loss and unauthorised access, modification and disclosure.
3.6 Security on our system
All client information is protected from unauthorised access through the use of secure passwords, user logons or other security procedures. Developments in security and encryption technology will be reviewed regularly.
Where necessary, we will remind our clients that the Internet is an insecure medium.
3.7 If you have questions or concerns
If you have any further questions relating to this privacy statement, or concerns about the way in which we have handled your Personal Information, please do not hesitate to:If you have any further questions relating to this privacy statement, or concerns about the way in which we have handled your Personal Information, please do not hesitate to:
• email us at firstname.lastname@example.org; or
• telephone us on (07) 3041 3400; or
• write to us at PO Box 725, Spring Hill, Qld, 4000.